Ensuring the security of your facilities is crucial for protecting your organization, its members and its assets. Implementing effective security measures can prevent crime and create a safe environment for your people. Here are five best practices to enhance your organization’s facility security and crime prevention efforts.
1. Conduct regular security assessments
Regular security assessments are the foundation of a robust security strategy. These assessments help identify vulnerabilities and areas that need improvement. Here's how to conduct an effective security assessment:
- Engage security professionals: Hire experienced security consultants or connect with your local police department to evaluate your facilities. They can provide an unbiased assessment and recommend solutions.
- Review existing security measures: Assess the effectiveness of your current security systems, including alarms, surveillance cameras and access controls.
- Identify vulnerable areas: Pay special attention to entry points, parking lots and secluded areas. These are often the most vulnerable spots.
- Update security plans: Based on the assessment findings, update your security plans and protocols. Ensure all staff members are aware of the changes.
To enhance your organization's security efforts, view and download our security assessment, and consider sharing our article, “Proactive prevention to keep your buildings and grounds safe,” with your facilities manager for additional optimization tips.
2. Implement access control systems
Controlling who can enter your facilities is essential for maintaining security. Access control systems can range from simple locks to advanced biometric systems. Consider the following options:
- Key card systems: To reinforce the need for strong key control policies and procedures, issue key cards to authorized personnel, which can be programmed to grant access to specific areas and easily deactivated if lost or stolen. Our article, “One Burglary Occurs Every 14 Seconds,” further emphasizes the importance of robust key card systems.
- Biometric systems: Enhance security in high-risk areas by implementing fingerprint or facial recognition systems to verify individual identities. Use our Authorization and Request for Criminal Records Verification form to obtain permission from your staff and key volunteers for additional screening. Our partner, Trusted Employees, can also be a great resource to help you complete criminal background checks.
- Visitor management: Implement a visitor management system to track and monitor visitors. Require visitors to sign in and wear identification badges while on the premises.
3. Enhance surveillance and monitoring
Surveillance systems are a critical component of facility security. They deter potential criminals and provide valuable evidence in case of an incident. Here are some tips for effective surveillance:
- Install high-quality cameras: Use high-resolution cameras with night vision capabilities to ensure clear footage in all lighting conditions.
- Cover key areas: Position cameras to cover entry points, parking lots, hallways and other high-traffic areas. Ensure there are no blind spots.
- Monitor in real-time: Set up a monitoring station where security personnel can watch live feeds. Consider using motion detection technology to alert staff of suspicious activity.
- Store footage securely: Ensure all footage is stored securely and can be easily accessed when needed. Use cloud storage solutions for added security and redundancy.
The following resources may also be of help as you look to improve your organization’s safety and security programs:
4. Train staff and volunteers
Your staff and volunteers play a crucial role in maintaining security. Proper training ensures they know how to respond to security threats and emergencies. Include the following in your training programs:
- Emergency procedures: Train staff on emergency procedures, including evacuation plans, lockdown protocols and how to report suspicious activity.
- Conflict resolution: Equip staff with conflict resolution skills to handle disputes and de-escalate potentially dangerous situations.
- Security awareness: Educate staff on the importance of security and encourage them to be vigilant. Regularly update them on new security policies and procedures.
- Drills and simulations: Conduct regular drills and simulations to practice emergency responses. This helps staff become familiar with their roles and responsibilities during an incident. Our article, “Learn to recognize armed intruder pre-attack behaviors,” can provide further information and insight to help equip your staff and volunteers.
5. Foster a security-conscious culture
Creating a culture of security within your organization is essential for long-term success. When everyone is committed to security, it becomes a shared responsibility. Here are some ways to foster a security-conscious culture:
- Leadership commitment: Ensure leadership prioritizes security and sets a positive example. When leaders are committed, it encourages others to follow suit.
- Open communication: Encourage open communication about security concerns by creating channels for staff and members to report suspicious activity or suggest improvements. Hold meetings after special events to evaluate the effectiveness of your security efforts and identify necessary changes.
- Regular updates: Keep everyone informed about security updates and changes. Use newsletters, meetings and bulletin boards to share information.
- Recognize and reward: Recognize and reward individuals who contribute to security efforts. This can motivate others to take security seriously and participate actively.
For more information on enhancing a security conscious culture at your organization, read our article, “Be prepared for workplace violence.”
By implementing these best practices, you can significantly enhance the security of your facilities and create a safer environment for everyone involved. Remember, security is an ongoing process that requires regular evaluation and adaptation to new threats. Stay proactive and committed to protecting your organization and its people.
Click here for additional information, resources and more that can help your organization bolster its security efforts, as well as reduce and deter the threat of crime.
